In addition to the information above, freelancer invoices should include a thorough service details section. In a recent study, 79% of PayPal invoices are paid within one day of sending the invoice 1. Invoicing tip: PayPal Invoicing can get businesses paid fast. With PayPal Invoicing, your clients will automatically have the option to pay using their preferred payment method.

If you’re using PayPal Invoicing, you can simply click ‘Send’ to have PayPal send your invoice or you can select “Share link myself” to share the invoice link in your own email, text, or chat message. If you’re emailing your invoice, make sure to include a clear, descriptive, and accurate subject line. Make sure to proofread it and ensure all information is correct. Review your invoice before you send it off. And, use this date format to solve for international differences: Month (spelled out), date, year. Make sure your invoice date, payment terms, and due date line up: If your payment terms are 30 days, then the due date should be exactly 30 days from your invoice date. This should be the day you sent the bill, not the day you created it. So, customer number 45 hires you for another project-the tenth one this year-you could list that on the service invoice as #45-0010. (You don’t want your clients, or your team, to refer to invoice #492485720934.) You can work around this by breaking your invoice number into multiple parts, like using a unique client number with a variable project number. But that may not be intuitive and can quickly become a mouthful. If you're using a Microsoft Excel sheet as a ledger, you may find that the simplest is chronological-use the next number in the numerical series. There are numerous ways you can assign an invoice number.

The client’s physical mailing address is a bonus. Aim to include at least an email address and phone number. You don’t want to accidentally bill the wrong person, so make sure your client information is clearly indicated. Every freelance invoice should include your name and/or your freelance business name, as well as your phone number, email address, and company website (if applicable).

Simple invoice template no graphics